Workplace safety tips for a secure environment

Workplace safety is a critical aspect of any organization. Today, work-related injuries in the U.S. claim about 15 people’s lives a day (source: OSHA). Ensuring a safe work environment not only protects employees but also enhances productivity and morale. Here are our top tips for safety in the workplace, best practices for maintaining it, and essential safety tips. 

What is workplace safety?

Workplace safety refers to the measures and protocols in place to ensure the physical and psychological well-being of employees. It is crucial because a safe workplace minimizes the risk of accidents, injuries, and fatalities. It also promotes a healthy, productive, and supportive work environment. 

There are numerous distractions and hazards that can compromise employee safety, including: 

• Phone usage and conversations: if employees are distracted, they may lose attention from tasks, leading to errors and accidents. 

• Multitasking: if employees are managing several concurrent tasks, this may increase the likelihood of mistakes due to divided attention. 

• Chemicals: exposure to hazardous substances can cause severe health issues. 

• Ergonomic hazards: poor workstation design can lead to musculoskeletal problems. 

• Heights: risk of falls and serious injuries. 

• Spills: can cause slips and falls. 

• Electrical hazards: faulty wiring or equipment can lead to shocks or fires. 

• Unguarded machinery: can result in severe injuries. 

• Poor air quality and ventilation: leads to respiratory problems and decreased productivity. 

• Temperature extremes: can cause heat stress or hypothermia. 

• Biological hazards: exposure to pathogens can result in illnesses. 

Who is responsible for safety in the workplace? 

Workplace safety leaders and incident managers play a pivotal role in maintaining a safe work environment. They are responsible for: 

• Developing and implementing safety policies and procedures. 

• Conducting regular risk assessments and employee safety audits. 

• Training employees in safety practices. 

• Responding to incidents and mitigating risks. 

• Promoting a culture of safety and open communication. 

Workplace safety best practices

To maintain a safe workplace, organizations should implement several best practices: 

1. Regular risk assessments are vital for workplace safety. Best practices include regularly identifying potential hazards within the workplace and working collaboratively within your organization to mitigate these potential hazards. It is also good practice to review how severe weather could impact your workplace, workforce, and assets to update safety protocols. Using a proactive approach, can minimize risks and protect employees’ well-being. 

2. Comprehensive safety policies and training are crucial to ensure that all employees understand and adhere to safety protocols and procedures. These measures help prevent accidents, reduce workplace hazards, and create a culture of safety. Clear communication and regular training sessions equip employees with the knowledge and skills needed to maintain a safe working environment. 

3. Compliance with OSHA standards. By adhering to regulations, organizations minimize the risks of accidents and reduce legal liabilities. Ensuring a safe work environment not only protects employees but also helps businesses avoid costly penalties and lawsuits. Proactive compliance fosters a culture of safety and responsibility. 

4. Regular safety audits are essential for continuously monitoring and improving safety measures in workplaces. By regularly assessing and updating safety protocols, organizations can prevent accidents, reduce risks, and maintain a safe working environment. 

5. Emergency preparedness involves developing and practicing response plans to handle unexpected situations effectively. These plans ensure that everyone knows their roles during crises, such as severe weather or accidents. Regular drills and training help build confidence and readiness, minimizing mistakes.

10 Essential workplace safety tips

Implement these tips to maintain a secure and productive working environment for your employees.

1. Conduct regular safety training and drills

Regular training ensures employees are aware of safety protocols and how to respond to emergencies. Effective training programs should include fire drills and active assailant drills, adhering to OSHA guidelines. 

2. Implementing safety protocols

Clear safety protocols are essential for preventing workplace accidents. Examples include proper use of machinery, handling hazardous materials, and maintaining clear walkways. Reference government best practices for comprehensive safety protocols. 

3. Providing personal protective equipment (PPE)

PPE is crucial for protecting employees from specific hazards. Ensure the appropriate PPE is provided and used correctly, following OSHA guidelines for PPE in the workplace. 

4. Creating emergency response plans 

Having robust emergency response plans can save lives. These plans should be regularly reviewed and practiced, aligning with government best practices for emergency procedures. Learn how to create a crisis management plan. 

5. Encouraging open communication 

Fostering a culture of open communication helps in early identification and mitigation of safety issues. Encourage employees to report safety concerns without fear of retaliation, following OSHA guidelines for promoting open communication. 

6. Situational awareness 

Employees should be aware of their surroundings and potential workplace hazard identification. This includes staying focused, avoiding fatigue, and knowing the locations of emergency exits, fire extinguishers, and medical equipment. Ensure employees are also safe when they travel. The Everbridge travel protector solution keeps traveling and remote employees safe by identifying relevant threats, warning those affected, and prescribing appropriate action.  

7. Clean and organized spaces 

Maintaining clean and clutter-free workspaces reduces the risk of accidents such as trips, slips, and falls. Regularly inspect equipment, machinery, tools, fire extinguishers, smoke detectors, first aid kits, and defibrillators. 

8. Physical and mental wellbeing 

Support the physical and mental health of employees with ergonomic equipment, regular breaks, stretching exercises, hydration, and employee assistance programs. 

9. Signage and alerts

Use clear and visible signage to indicate hazards or emergency procedures. Employ mass notification tools for critical events to inform employees of hazards or emergencies. 

10. Culture of safety 

Implement and practice safety best practices consistently. Embed safety into daily operations and make it everyone’s responsibility. Regular safety talks can help reinforce this culture. 

Workplace safety is paramount for the well-being of employees and the success of an organization. Safety leaders and incident managers play a crucial role in maintaining a safe environment. By implementing these tips and strategies, organizations can foster a culture of safety and significantly reduce workplace incidents. Remember, safety is a collective responsibility and should be an ongoing discussion within the workplace. 

Improve your workplace safety protocols, with our webinar on workplace safety, featuring industry experts who discuss strategies to protect your organization and employees from risks.